It is one thing to attempt to motivate a team of employees and quite another to find personal motivation. However, they are equally important.
But increasing personal productivity is not just about pushing to try to do more in the amount of time allotted each day. In fact, trying to do more can backfire either by resulting in a physical reaction, landing the person on his back too sick to move and putting him further behind in his work, or it can wind up causing such emotional trauma brought about by the pressure to succeed, that the work outcome is less than stellar.
No, increasing personal productivity it is more about making an assessment of what really needs to get accomplished and doing only those things. It is not about being all things to all people. It is about doing the right things for the right reasons.
Rethinking How to Work in Order to Get Maximum Results
Review What Work Needs to be Done
Many people often feel it is their responsibility to take on all that is asked of them, and that is just not the truth. To become a highly productive individual, it is important to identify what really needs to be done by whom and by when.
Employees need to start by looking at their daily to-do list to make sure it is only filled with essentials that they need to handle. Anything that doesn’t absolutely need to be done should be delegated or deleted. Once the list is finalized, there are a couple of options of how to attack the remaining projects and tasks.
Naturally, priority may dictate how an employee proceeds with projects and tasks each day. To successfully prioritize is probably one of the most difficult things to do. However, it is important to consider what needs to be done immediately based on urgency and established deadline.
Another method of organizing a to-do list is the old “worst first” ploy, where the least pleasant task is tackled first. By getting it over and done early on, employees won’t be eyeing it with disdain all day long or find themselves avoiding it all together.
A third tactic is figuring out how to “eat the elephant.” By breaking large projects into smaller bite-size pieces and then working to finish each segment of the project within an established time frame, it makes large projects move easier.
Use Productivity Boosters to Get Work Done
Once the determination has been made that a to-do list is valid – all the projects and tasks need to be done – find productive ways to complete the work by using productivity boosters.
Productivity boosters are useful tools that enable workers to produce at their optimum. One such productivity booster is to schedule the toughest tasks during someone’s most productive period of the day, generally, first thing in the morning; easier or less important tasks can be scheduled during the less productive time such as toward the end of the day, when people are more likely thinking about going home.
Another productivity booster is to set aside uninterrupted blocks of time when concentration is important. Take no phone calls, don’t read email, just focus on the project at hand. Do this for a set period of time (i.e. one hour) or until a pre-determined stopping point (i.e. spreadsheet is set up) is reached.
Finally, try batching similar work together. Things like reading email and returning phone calls, running a group of errands instead of just one, or writing a group of letters can make the workflow quickly and smoothly.
The whole idea is for workers to use their time productively by ensuring what they do is the best use of their time and is done in the most efficient way possible.